Dental bookkeeping that ties production to the bank
Dental bookkeeping is the monthly work of recording every deposit, bill and payroll run in your practice's books, and matching what your practice management system says you collected with what actually reached the bank. Sorso does it for dental practices as part of our healthcare accounting service, with the books closed within 15 business days of month end.
- For practices
- $0.5M–$10M
- Price
- From $2,000/mo
- Books closed
- 15 business days
- Guarantee
- 45-day money back
What does a dental bookkeeper do?
A dental bookkeeper records the practice's income and expenses, reconciles every bank and card account each month, and matches insurance and patient deposits to the collections your practice management system reports. A good one also separates production from collections, so write-offs and adjustments are visible rather than buried in revenue.
What is different about these books
Production is not revenue
Your practice management system reports gross production, then adjustments: PPO write-offs, discounts, write-offs on balances you will never collect. The books need net collections as revenue and the adjustments kept visible, or the P&L looks healthier than the bank account. We reconcile the collections report to deposits every month so the two numbers agree.
Deposits arrive bundled
Insurance payments land as batched electronic deposits that cover many claims, card processors pay out net of their fees, and patient financing deposits arrive net of the lender's discount. Each has to be matched to what it pays for, with the fees recorded as expenses, or collections are understated and fees disappear.
Lab, supply and associate costs
Lab fees should sit next to the cases they belong to, supplies need their own lines so you can watch them against production, and associate pay is often a percentage of production or collections that has to be calculated before payroll. Booking these consistently is what makes month-to-month comparisons mean something.
More than one location
With two or more offices, every deposit and bill is tagged to the location it belongs to, so each office has its own P&L. Consolidated books average out the gap between your best and worst location.
What we do every month
- Every bank, card and loan account reconciled
- Insurance, patient and financing deposits matched to the collections report
- Fees from card processors and financing companies recorded, not netted away
- Lab, supply and payroll costs booked consistently, by location if you have several
- Books closed within 15 business days of month end
- A monthly P&L, balance sheet and a short note on what changed and why
Who it is for
- General and specialty dental practices doing $0.5M to $10M a year
- Owners with one location or several, who want each location's numbers on its own
- Practices whose current books are a year-end scramble for the CPA
- Owners who want to see collections, write-offs and overhead every month, not once a year
If you are a start-up practice still below about half a million dollars a year, a bookkeeper who serves small practices will cost less than we do.
Questions owners ask
How much does dental bookkeeping cost?+
Sorso's healthcare accounting, which includes the monthly bookkeeping, starts at $2,000 a month, plus a one-time onboarding fee that depends on how much cleanup your books need. After onboarding it runs month to month, and the first 45 days carry a money-back guarantee on the monthly fee.
Is Sorso a dental CPA?+
No. Sorso is not a CPA firm and does not file tax returns. We keep the books, close each month and report on it, and hand your CPA tax-ready books at year end. Most owners keep the CPA they already have; the CPA's work gets faster because the books arrive clean.
Can you clean up months or years that were never reconciled?+
Yes. Onboarding includes a catch-up review of classification, reconciliation and revenue cycle issues, resolved in the first 30 to 60 days. How much cleanup your books need is what sets the one-time onboarding fee.
What is the difference between a dental bookkeeper and a dental accountant?+
A bookkeeper records transactions and reconciles accounts. An accountant also closes the month, produces the financial statements and explains them. A CPA is a licensed accountant who files tax returns and signs off on them. Sorso does the first two for dental practices and works alongside your CPA for the third.
Do I have to sign a long contract?+
No. After onboarding the service runs month to month, and the first 45 days carry a money-back guarantee on the monthly fee.
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Talk it through
Want Stan to look at this for your clinic?
Stan Sukhinin, CFA, founded Sorso in 2020: a fractional CFO and accounting firm for outpatient clinics across the US, with accounting from $2,000 a month and fractional CFO from $4,000. Book a free 30-minute call, bring the question and, if you have it, last month's P&L, and he will tell you what he would check first.
Founder of Sorso and a CFA charterholder. Before Sorso, Stan spent 19 years in corporate finance at institutions including UniCredit and Société Générale — managing a $450M loan portfolio and making senior partner at a major mezzanine lender by 29 — then built a fractional CFO firm exclusively for outpatient healthcare clinics.