Benchmarks
Physical Therapy financial benchmarks
How does your pt practice compare? Key metrics cited to specialty association data and cross-checked against Sorso client engagements.
Benchmarks are published industry ranges and Sorso-observed ranges from our client engagements. They are directional, not prescriptive — use them as a starting point for diagnosis, not a target.
Data reflects 2024 reporting cycles where available, with 2023 data used when a newer survey has not yet been published.
Profit Margin
15%
Range: 10%–20%
Overhead Ratio
85%
Range: 80%–90%
Revenue / Provider
$250K–$400K
Annual range
Collection Rate
90%
Range: 88%–93%
Denial Rate
10%
Range: 8%–12%
A/R Days
35 days
Range: 28–45 days
Source: Industry benchmarks compiled from MGMA, specialty association surveys, and practice management databases. Updated 2026.
How your practice compares
Where the money goes
| Category | % | Description |
|---|---|---|
| staffing | 55% | Clinical and administrative staff wages, benefits, and payroll taxes |
| rent | 12% | Facility lease, utilities, and maintenance costs |
| supplies | 5% | Clinical supplies, office supplies, and consumables |
| equipment | 8% | Equipment leases, maintenance, and depreciation |
| marketing | 5% | Digital advertising, website, patient acquisition |
| insurance | 5% | Malpractice, general liability, and property insurance |
| Other | 10% | IT, professional fees, continuing education, miscellaneous |
Payer mix
Typical payer distribution for physical therapy practices. A balanced payer mix reduces dependency on any single source and improves revenue predictability.
Collection rates by payer
What top performers look like
Profit Margin
22%+ (APTA Private Practice Section Benchmarking, 2024)
Collection Rate
94%+ (MedBridge PT Benchmarks, 2024)
Denial Rate
< 7% (APTA PPS Benchmarking, 2024)
A/R Days
< 25 days (APTA Academy of Private Practice, 2024)
KPIs specific to physical therapy
| KPI | Benchmark | Description |
|---|---|---|
| Visits per Therapist per Day | 10–12 (APTA PPS Benchmarking Survey, 2024) | Daily patient volume per full-time therapist; drives revenue capacity |
| Units per Visit | 3.0–4.0 (MedBridge PT Benchmarks; WebPT Billing Benchmarks, 2024) | Average billable units delivered per patient encounter; 3.5 is a common operating target |
| Plan of Care Completion Rate | 70–80% (APTA Academy of Private Practice, 2024) | Percentage of patients completing their full prescribed treatment plan |
| Cancel/No-Show Rate | < 10% (APTA PPS Benchmarking, 2024) | Percentage of scheduled visits canceled or missed; directly impacts revenue |
From Sorso
PT clinics Sorso works with live or die on visits-per-therapist and cancel rates; when we see overhead above the 85% median it is nearly always staffing ratio, not rent.
Sources
- APTA Private Practice Section — Benchmarking Survey (2024)
- APTA Academy of Private Practice — Practice Management data (2024)
- MedBridge PT Benchmarks Report (2024)
- WebPT — State of Rehab Therapy Report & Billing Benchmarks (2024)
- MGMA DataDive — Cost & Revenue: Physical Therapy slice (2024)
Data reflects the latest available specialty association and MGMA reports through 2025; re-verified April 2026.
Founder of Sorso. 18 years in corporate finance. Managed a $450M loan portfolio before building a fractional CFO firm exclusively for healthcare clinics.
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